Golf Canada’s West – Terms & Conditions

Payment & Cancellation Policies:

  • 25% deposit on booking and balance due in full 45 days prior to arrival.
  • Re-booking to an alternate date 45 days prior to original arrival date, subject to availability at no fee. Changes to confirmed services less than 45 days prior to arrival are subject to change fees.
  • Full cancellation more than 45 days prior to arrival are subject to cancellation fees as outlined on our confirmation of services form. Cancellation of any Rocky Mountaineer Rail Tour within 45 days prior to arrival is subject to cancellation fees as stipulated by the Rail Tour company.
  • Full cancellation less than 45 days prior to arrival  in the absence of trip cancellation insurance, is non-refundable. Cancellation Insurance is available for purchase at the time of confirmation only.
  • Any cancellation by one party of shared services such as 2 bedroom condominiums and minivans will result in a restructured cost to be assumed by the remaining party.
  • Meet and Greet service is based on flight schedule and information provided by client. Changes to flight schedule require notification and acknowledgement to/from Golf Canada’s West to ensure extra charges are not incurred.
  • All pricing is quoted in Canadian Dollars. Exchange to foreign currencies will be determined by your credit card company at the time of transaction. The Bank of Canada website offers extensive currency conversion and foreign exchange information for travelers.

“Stay & Play” Packages – Cancellation/Refund Policy:

  1. Cancellation 45 days prior to arrival date incurs a cost of:
    1. $75.00 CDN per person for vacation price of $100.00 to $500.00 CDN per person
    2. $100.00 CDN per person for vacation price of $501.00 to $749.00 CDN per person
    3. $150.00 CDN per person for vacation price of $750.00 to $999.00 CDN per person
  2. There is no refund after 45 days prior to arrival.
  3. No penalty to change dates, subject to availability, minimum 45 days prior to arrival.
  4. No cancellation fees will apply with the purchase of Golf Canada’s West Trip Cancellation Insurance as outlined above.

“Stay & Play” Packages – Trip Cancellation Insurance: 

  1. All monies collected for the vacation will be refunded in full (except for the cost of this plan, which is non-refundable) if for any reason you cancel the vacation up to and including the day of arrival. Once the vacation has commenced, no refund will be issued in the event of unused services.
  2. Any cancellation by one party of shared services will result in a restructured cost to be assumed by the remaining party.
  3. This offer is valid only at the time of confirmation and deposit. All occupants of each hotel room must purchase the insurance. Trip cancellation insurance may not be purchased after the initial deposit has been paid. GST will apply.
  4. Insurance Premium Fees:
    1. $ 100.00 to $ 500.00 CDN per person = $ 49.00 CDN per person
    2. $ 501.00 to $ 749.00 CDN per person = $ 59.00 CDN per person
    3. $ 750.00 to $ 999.00 CDN per person =  $ 69.00 CDN per person

“Extended Stay” Packages – Cancellation/Refund Policy: 

  1. Cancellation 45 days prior to arrival date incurs a cost of $250.00 CDN per person.
  2. There is no refund after 45 days prior to arrival.
  3. No penalty to change dates, subject to availability, minimum 45 days prior to arrival.
  4. No cancellation fees will apply with the purchase of Golf Canada’s West Trip Cancellation Insurance. 

“Extended Stay” Packages – Trip Cancellation Insurance

  1. All monies collected for the vacation will be refunded in full (except for the cost of this plan, which is non-refundable) if for any reason you cancel the vacation up to and including the day of arrival. Once the vacation has commenced, no refund will be issued in the event of unused services.
  2. Any cancellation by one party of shared services will result in a restructured cost to be assumed by the remaining party.
  3. This offer is valid only at the time of confirmation and deposit. All occupants of each hotel room must purchase the insurance. Trip cancellation insurance may not be purchased after the initial deposit has been paid. GST will apply.
  4. Vacation Price:
    1. $ 1000.00 to $ 4000.00 CDN per person = $ 149.00 CDN per person
    2. $ 4001.00 to $ 6000.00 CDN per person = $ 199.00 CDN per person
    3. $ 6001.00 CDN per person and above = $ 249.00 CDN per person

‘RailTour’ portion of Golf Vacation packages – Cancellation /Refund Policy: (all cancellation fees are charged by the RailTour Company)

1 . Booking date to 46 days prior to arrival:
GoldLeaf – $420.00
SilverLeaf – $336.00
RedLeaf – $252.00

2. 45 Days or less prior to arrival:
GoldLeaf – $2099.00
SilverLeaf – $1679.00
RedLeaf – $1259.00

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